Diagnosed COVID-19 Cases
A message from the Division of Child Care sent 6/16/2020
Congratulations to all of the Kentucky child care programs who have reopened so far, and best wishes to those programs who are preparing for their upcoming reopening. I know that each of you is working exceptionally hard so that they can see the sweet faces of the children that you care for in your program. The new health and safety protocols will take some time to get acclimated to, but remember that these protocols are in place to protect the health and safety of the children AND the staff members.
In the past week, we have seen the first few cases of COVID19 diagnosed in our Kentucky child care programs.
The new emergency child care regulations have been approved by the Governor and are posted on the LRC website:
ECE 020: Requirements for Reopening Child Care in Kentucky
This course will review the requirements for child care to reopen in June 2020, including:
- the current regulations on healthy and clean environments,
- the new enhanced regulations for childcare programs open during the COVID19 state of emergency, and
- a refresher course on mandatory reporting of child abuse.
This course should take 30 minutes to complete. All program staff must complete before the program re-opens.
Timeline & Requirements for Reopening Kentucky Child Care
Kentucky has officially published its plan to reopen child care. See the link below. The information can be found on the KY Covid19 website under the Healthy at Work page.
The below are TARGET dates for CCAP funding based on the course of the pandemic.
- Beginning on July 15th, DCC stops paying parent co-pays for licensed, certified, and registered childcare providers. That will allow childcare programs to give adequate notification to families.
- By August 31st, LDC programs must transition back to a licensed or certified program.
- On October 1st, CCAP returns to payment by attendance (not on enrollment) for licensed, certified, and registered providers.
- On June 1, the mandatory training ECE 020: Requirements for Reopening Child Care in Kentucky was available https://www.hdilearning.org
- Child Care Aware will immediately begin working (virtually) with providers to help them implement cleaning plans if they need guidance.
If a childcare program must delay reopening for up to a month in order to obtain staffing, purchase PPE, and/or install temporary walls, then they can maintain their CCAP payments for children who remain enrolled. During this month, staff members must obtain mandatory employee training and the center must collaborate with Child Care Aware on their new cleaning plan. If they delay enrollment beyond that point, CCAP payments will be discontinued until they permanently reopen.
The Division of Regulated Child Care (DRCC) will temporarily close centers that choose not to reopen by 7/15/20. CCAP families may choose to find a new provider or wait until the center reopens and then re-enroll through Family Support, thus generating a new certificate requiring signatures. The billing PBF will be grayed out from the closure date to the end of the month, minimizing overpayments. Centers that open by 7/15/20 will continue to use code 45 until 10/1/20 for all CCAP children enrolled, regardless of attendance.
As child care programs begin to reopen next month, the Division of Child Care will be providing one last stipend with the funding from the federal CARES Act. This stipend will be for cleaning supplies, thermometers, and PPE (masks, gloves). The funding can also be used for a professional cleaning service, if that is what your program chooses.
There will be a new contract sent to each program for directors to sign saying that the funding will only be used for the allowed items. Once the contract is returned, the funding will be processed.
Currently, we are still processing the final contracts for the Sustainment Stipend. The new contract will be sent out in a couple of weeks. Continue to watch your email so that you can sign and return it. This stipend will be based on the size of the child care program, so the amounts will be as follows:
- In-home childcare programs – $1500
- Licensed center-based programs with capacity of 100 or less – $3000
- Licensed center-based programs with capacity over 100 – $6000
Best wishes as each of you prepare to reopen your programs.
Sarah Vanover, DCC Director
Distribution of CARES Act Funding
The Division of Child Care has announced that Kentucky has been awarded $67,741,412 to support state child care programs as part of the federal CARES Act to provide financial relief to businesses affected by the novel coronavirus (COVID-19).
Due to extended provider closures, the primary concern of the Kentucky Division of Child Care (DCC) during the pandemic is preserving the child care capacity throughout the state, so these funds will be directed to providers with the intent that their centers can sustain the closures and reopen as part of Governor Beshear’s phased reopening of Kentucky’s economy through his “Healthy At Work” proposal.
Sustainment Stipends for Providers
- A sustainment stipend for all childcare programs (based on capacity) of $225 per child
- This funding will be used towards employee salaries, facility costs, utilities, insurance premiums, and other fixed expenses
Bonuses for Staff
- “Hero Bonus” for all child care providers working in Limited Duration (Emergency) Child Care
Total Tuition Payment for CCAP Families at LDCs
- DCC will pay the total cost of childcare for children in the Child Care Assistance Subsidy Program who are enrolled in a Limited Duration Childcare program throughout the shutdown
The Division of Child Care will begin to disperse these funds as soon as all childcare providers sign an agreement to comply with the designated uses of the funds in alignment with the federal CARES act. Official documents will be sent to child care programs through the email address they have registered with the Division of Child Care and the Division of Regulated Child Care.
CARES Act Funding FAQs from Division of Child Care
Does this funding apply to licensed providers, certified providers, or registered providers?
The CARES Act funding will be dispersed to ALL providers – licensed, certified, and registered – regardless of whether or not the program participates with CCAP.
Has the Governor given any indication when all centers will reopen?
No date has been given. We will need to reach each of the established benchmarks before reopening. It’s a good idea to begin thinking about how you will be “Healthy at Work” when that time comes.
Where do we sign up for this?
You don’t have to “sign up”. DCC used the Active Provider report to compile a list of all active programs and capacity prior to COVID-19.
The documents to sign have not been sent yet, is that correct?
Correct. You will receive emails next week with instructions.
Is there anything we need to do to receive funds? Or does this just go through the CCAP billing?
Each child care program will receive an email with the necessary forms DCC will need to disperse funds. When you receive the email, please follow the instructions and return as soon as possible.
Is this sustainment stipend guaranteed for all facilities in the state?
Yes. All child care programs will receive the sustainment stipend based on the program’s overall capacity prior to COVID-19.
Will this also apply if a center received a PPP Loan?
Yes. This funding will be in addition to any other assistance your program may have received.
When will we see the money? When will it be direct-deposited?
Once all required paperwork is received, payments will be processed. Our goal is to disperse these funds as soon as possible.
So if we do not receive any CCAP, then we are once again “dismissed” from any help?
No. ALL child care providers (licensed, certified, registered) will receive CARES funds based on the program’s capacity prior to COVID-19 regardless of whether or not the program participates with CCAP.
Will CCAP payments still be made as normal for April? Is the stipend just extra?
Yes, CCAP payments will continue to be made. The stipend is in addition to any CCAP payments you are scheduled to receive.
What if we don’t receive CCAP and our employees are drawing unemployment during shutdown? Do we still get to use funds for other monthly expenses like utilities and loan payments?
Yes. The purpose of the CARES funds is to help sustain child care across Kentucky. These funds may be used to pay mortgage/rent, utilities, liability insurance, consumable costs, food costs, etc.
Child Care Assistance Program Update
The Division of Child Care will now be able to pay CCAP payments for children utilizing Limited Duration Childcare. The CCAP staff members are in the process of reaching out to each Limited Duration Childcare (LDC) program to clarify which children will be utilizing CCAP during the childcare shutdown. All LDCs need to collaborate with the CCAP team in order to expedite payment. Any LDC providers that have questions regarding the payment process can email the CCAP email address at CCAPProviderPayments@ky.gov.
Limited Duration Center Information
The Office of Inspector General’s CHFS COVID-19 Resources page has available information about how to become a Limited Duration Center.
If you have any questions, please contact the Division of Regulated Child Care at 502-564-7962.
Unemployment information expanded
The Governor said unemployment eligibility has been expanded effective immediately due to COVID-19. Individuals typically not covered by unemployment insurance, including self-employed, independent contractors, freelance workers, substitute teachers, childcare workers employed by religious-affiliated organizations and non-profits can now file. Those who left their job for “good cause” because of the reasonable risk of exposure (self-quarantine) or due to caring for a family member affected by the virus are also eligible. To file a claim, visit kcc.ky.gov.
All STARS Renewals and Submissions
March 26, 2020
While Kentucky is under a State of Emergency due to the highly contagious nature of COVID-19, all Kentucky All STARS Renewals and Submissions are being paused until further notice. With various elements of the All STARS Program being automated, it is entirely possible that you may have received messaging via the Provider Portal that submissions are due or adverse action is being taken for failure to submit documentation timely. Please disregard these notices.
The Division of Child Care is working to have any All STARS automated correspondences paused until further notice.
The Kentucky All STARS Program, and the Division of Child Care as a whole, greatly appreciates all the hard work, dedication, and most importantly, the quality of care that every provider brings to the children of Kentucky.
If you have any questions around the All STARS Program, please email them to KYallstars@ky.gov.
DCC’s office staff has been dramatically reduced to limited on-site services.
During this time, we urge you to contact our office via email.
Child Care Assistance Program (CCAP):
National Background Check Program:
Professional Development (Training):