🆕 COVID-19 Emergency Loans
Child care centers (profit and non-profit) may apply for forgivable COVID-19 emergency loans of up to $10K. The application is live today and available first come first served.
🆕 Child Care Assistance Program Update
I am thrilled to announce that Kentucky will officially be able to pay for the Child Care Assistance Program (CCAP) based on enrollment and not on attendance during the course of this crisis. This means that if a center has a child receiving CCAP who is currently enrolled in their program, then the program will be able to receive CCAP for that child regardless if the program is open or closed. This provision is currently in place for registered, certified, and licensed child care programs. Licensed programs will need to submit their billing using the emergency code 45 for the days that the child was not in attendance related to the pandemic or when the center was closed. In-home child care providers (registered and certified) will need to submit all Provider Bill Forms blank (except for flex schedules) and billing staff will process. All programs need to fill out flex schedules as if the child attended, and then billing staff will correct them in order to pay. Billing will paid the entire month regardless of attendance as long as the child is enrolled.
The Division of Child Care will also be covering the cost of the parent co-pays during this crisis to avoid putting additional financial burden on the families.
CCAP will be awarded during this crisis even if private pay families are not charged since CCAP payments will be based on enrollment.
DCC is still waiting on approval of a federal waiver to allow CCAP for Limited Duration Childcare programs while our typical registered, certified, and licensed programs are shutdown. We expect to receive notification on our waiver soon. Once we have received information on the waiver (approved or not approved) we will notify the child care community immediately.
Questions for CCAP billing staff can be emailed to CCAPProviderPayments@ky.gov.
Limited Duration Center Information
The Office of Inspector General’s CHFS COVID-19 Resources page has available information about how to become a Limited Duration Center.
If you have any questions, please contact the Division of Regulated Child Care at 502-564-7962.
Kentucky Order to Close Child Care
Due to the highly contagious nature of COVID-19, Kentucky is ordering licensed, certified, and registered child care programs shutdown by close of business on Friday, March 20, 2020, until further notice. This includes all child care centers and family child care homes. All Kentucky All STARS rating visits and DRCC annual licensing visits are canceled until further notice. This is on the advisement of Governor Andy Beshear and the Kentucky Department for Public Health in response to protecting Kentuckians from exposure to the coronavirus.
The Kentucky Division of Child Care (DCC) has asked the national Office of Child Care for an amendment to our state plan to allow Child Care Assistance Program (CCAP) funding for CCAP-eligible families based on enrollment and NOT on attendance. This request would last through the State of Emergency and be in place regardless if a center is open or closed. DCC has also asked for an amendment for the Division to cover the cost of parent co-payments during the State of Emergency to ensure financial security for centers and for families.
For hospitals, health facilities, and large employers, guidance on limited duration child care programs is being issued by the Cabinet for Health and Family Services, Office of Inspector General, Division of Regulated Child Care. This guidance will be available online through the Office of Inspector General’s website and the Kentucky Department for Public Health’s COVID-19 website: www.kycovid19.ky.gov. If the children enrolled in the limited duration child care programs receive CCAP assistance, please ensure the Department for Community Based Services-Division of Child Care (502-564-2524) is advised to extend payment to the limited duration child care program.
If you are a child care center or early care provider that typically provides meals, formula, and/or diapers to children, we encourage you to make arrangements to still provide these to the extent possible. Contact your liaison to the Child and Adult Care Food Program for guidance on this matter. We encourage a drive-through style distribution at the center site or delivery to a child’s home to avoid any possible congregation of people in one confined area and spread of COVID-19.
There has been some misinformation during this chaotic time. We encourage all child care providers to seek information from the Kentucky COVID-19 website: www.kycovid19.ky.gov, from the Division of Regulated Child Care, and from the Division of Child Care in order to alleviate additional confusion.
Unemployment information expanded
The Governor said unemployment eligibility has been expanded effective immediately due to COVID-19. Individuals typically not covered by unemployment insurance, including self-employed, independent contractors, freelance workers, substitute teachers, childcare workers employed by religious-affiliated organizations and non-profits can now file. Those who left their job for “good cause” because of the reasonable risk of exposure (self-quarantine) or due to caring for a family member affected by the virus are also eligible. To file a claim, visit kcc.ky.gov.
All STARS Renewals and Submissions
March 26, 2020
While Kentucky is under a State of Emergency due to the highly contagious nature of COVID-19, all Kentucky All STARS Renewals and Submissions are being paused until further notice. With various elements of the All STARS Program being automated, it is entirely possible that you may have received messaging via the Provider Portal that submissions are due or adverse action is being taken for failure to submit documentation timely. Please disregard these notices.
The Division of Child Care is working to have any All STARS automated correspondences paused until further notice.
The Kentucky All STARS Program, and the Division of Child Care as a whole, greatly appreciates all the hard work, dedication, and most importantly, the quality of care that every provider brings to the children of Kentucky.
If you have any questions around the All STARS Program, please email them to KYallstars@ky.gov.
DCC’s office staff has been dramatically reduced to limited on-site services.
During this time, we urge you to contact our office via email.
Child Care Assistance Program (CCAP):
National Background Check Program:
Professional Development (Training):
Division of Child Care Contact Information
Supporting Families at Home
The Kentucky Autism Training Center has updated its website to include a resource section on Supporting Students with ASD at Home during COVID – 19. This resource includes tabs with communication supports, social-emotional supports, visual supports, and additional resources.
Please check it out at www.kyautism.org.